Terms and Conditions
Last updated: 1st of March 2026
1. Introduction
Welcome to Evald Sand Media (“Company,” “we,” “our,” or “us”). These Terms and Conditions (“Terms”) govern your access to and use of our freelance finance management application, including any related websites, mobile applications, and services (collectively, the “Service”).
By creating an account or using the Service, you agree to be bound by these Terms. If you do not agree, please do not use the Service.
2. Definitions
- “User,” “you,” or “your” refers to the individual or entity accessing or using the Service.
- “Content” means any data, text, files, invoices, quotations, financial records, or other materials you upload, submit, or create through the Service.
- “Subscription” means the paid plan you select to access the Service.
3. Eligibility
To use the Service, you must:
- Be at least 18 years old
- Have the legal capacity to enter into a binding agreement
- Not be prohibited from using the Service under applicable laws
If you are using the Service on behalf of a business, you represent that you have authority to bind that business to these Terms.
4. Account Registration
4.1 Account Creation
To access the Service, you must create an account by providing accurate and complete information. You agree to keep your account information up to date.
4.2 Account Security
You are responsible for maintaining the confidentiality of your login credentials and for all activities that occur under your account. You must notify us immediately of any unauthorised access or security breach at me@evaldsand.com.
4.3 One Account Per User
Each account is for a single user. You may not share your account credentials with others or allow multiple people to use a single account, unless you are on a plan that expressly permits this.
5. Service Description
The Service provides tools for freelancers and independent professionals to manage their finances, including:
- Creating and managing invoices
- Generating quotations and proposals
- Tracking income and expenses
- Recording financial transactions
- Generating financial reports
Important:
The Service is a tool to assist with financial administration. It is not a substitute for professional accounting, tax, or legal advice.
6. Subscriptions and Payments
6.1 Subscription Plans
We offer various subscription plans with different features and pricing. Details of current plans are available on our website.
6.2 Free Trial
We may offer a free trial period. At the end of the trial, you must subscribe to a paid plan to continue using the Service, or your access will be limited or terminated.
6.3 Payment Terms
- Subscription fees are billed in advance on a monthly or annual basis, depending on your selected plan.
- All prices are displayed in EUR and are inclusive of applicable VAT unless otherwise stated.
- Payments are processed by our third-party payment provider. By subscribing, you agree to their terms of service.
6.4 Automatic Renewal
Subscriptions automatically renew at the end of each billing period unless you cancel before the renewal date. You can cancel at any time through your account settings.
6.5 Refunds
Refunds are handled in accordance with applicable consumer protection laws. If you are an EU consumer, you have the right to withdraw from a purchase within 14 days, except where you have expressly consented to immediate access to the Service and acknowledged the loss of your right to withdraw.
6.6 Price Changes
We may change subscription prices with at least 30 days' notice. Price changes take effect at the start of your next billing period. Continued use after a price change constitutes acceptance.
7. Your Content
7.1 Ownership
You retain all ownership rights to the Content you create or upload to the Service. We do not claim any ownership over your Content.
7.2 Licence to Us
By using the Service, you grant us a limited, non-exclusive, worldwide licence to host, store, process, and display your Content solely for the purpose of providing and improving the Service.
7.3 Your Responsibilities
You are solely responsible for the accuracy, legality, and appropriateness of your Content. You agree not to upload Content that:
- Violates any laws or regulations
- Infringes on intellectual property rights of others
- Contains malicious code or viruses
- Is fraudulent, misleading, or deceptive
7.4 Data Export
You may export your Content at any time through the Service's export functionality. We recommend maintaining your own backups.
8. Acceptable Use
You agree not to:
- Use the Service for any unlawful purpose
- Attempt to gain unauthorised access to the Service or its systems
- Interfere with or disrupt the Service or servers
- Reverse engineer, decompile, or disassemble any part of the Service
- Use automated tools to access the Service without our permission
- Resell or redistribute the Service without authorisation
- Use the Service to store or transmit infringing, defamatory, or harmful material
We reserve the right to suspend or terminate accounts that violate these terms.
9. Intellectual Property
9.1 Our Rights
The Service, including its design, features, code, trademarks, and documentation, is owned by us or our licensors and is protected by intellectual property laws. These Terms do not grant you any rights to our intellectual property except the limited right to use the Service as described herein.
9.2 Feedback
If you provide suggestions, ideas, or feedback about the Service, you grant us the right to use this feedback without any obligation to you.
10. Third-Party Services
The Service may integrate with or link to third-party services (e.g., payment processors, cloud storage). Your use of these services is subject to their respective terms and privacy policies. We are not responsible for third-party services.
11. Availability and Modifications
11.1 Service Availability
We strive to maintain high availability but do not guarantee uninterrupted access. The Service may be temporarily unavailable due to maintenance, updates, or circumstances beyond our control.
11.2 Modifications
We may modify, update, or discontinue features of the Service at any time. For significant changes that materially affect your use, we will provide reasonable notice.
12. Disclaimer of Warranties
THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE.”
To the fullest extent permitted by law, we disclaim all warranties, express or implied, including warranties of merchantability, fitness for a particular purpose, and non-infringement.
We do not warrant that:
- The Service will meet your specific requirements
- The Service will be uninterrupted, timely, secure, or error-free
- Results obtained from the Service will be accurate or reliable
- Any errors will be corrected
Important:
The Service is not intended to provide accounting, tax, or legal advice. You are responsible for ensuring your financial records comply with applicable laws and regulations.
13. Limitation of Liability
To the maximum extent permitted by applicable law:
- We shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of profits, data, or business opportunities.
- Our total liability for any claim arising from or related to the Service shall not exceed the amount you paid us in the 12 months preceding the claim, or €100, whichever is greater.
These limitations apply regardless of the legal theory (contract, tort, or otherwise) and even if we have been advised of the possibility of such damages.
Nothing in these Terms excludes or limits liability that cannot be excluded under applicable law, including liability for death or personal injury caused by negligence, fraud, or fraudulent misrepresentation.
14. Indemnification
You agree to indemnify, defend, and hold harmless Evald Sand Media and its officers, directors, employees, and agents from any claims, damages, losses, or expenses (including reasonable legal fees) arising from:
- Your use of the Service
- Your Content
- Your violation of these Terms
- Your violation of any third-party rights
15. Termination
15.1 Termination by You
You may terminate your account at any time through your account settings. Upon termination, your right to use the Service ceases immediately.
15.2 Termination by Us
We may suspend or terminate your account if you:
- Violate these Terms
- Fail to pay subscription fees
- Engage in fraudulent or illegal activity
We will provide notice unless immediate termination is necessary to protect the Service or other users.
15.3 Effect of Termination
Upon termination:
- Your access to the Service will be revoked
- We may delete your Content after a grace period of 30 days, during which you may export your data
- Provisions that by their nature should survive termination (e.g., limitation of liability, intellectual property) will continue to apply
16. Dispute Resolution
16.1 Governing Law
These Terms are governed by the laws of the Netherlands, without regard to conflict of law principles.
16.2 Jurisdiction
Any disputes arising from these Terms or the Service shall be subject to the exclusive jurisdiction of the courts of Amsterdam, the Netherlands.
16.3 EU Consumer Rights
If you are a consumer in the European Union, you may also be entitled to bring proceedings in your country of residence. Nothing in these Terms affects your statutory consumer rights.
16.4 Online Dispute Resolution
The European Commission provides an Online Dispute Resolution platform at https://ec.europa.eu/consumers/odr. We are not obligated to participate in alternative dispute resolution but may choose to do so.
17. General Provisions
17.1 Entire Agreement
These Terms, together with our Privacy Policy, constitute the entire agreement between you and us regarding the Service.
17.2 Severability
If any provision of these Terms is found invalid or unenforceable, the remaining provisions will continue in effect.
17.3 Waiver
Our failure to enforce any provision of these Terms does not constitute a waiver of that provision.
17.4 Assignment
You may not assign or transfer your rights under these Terms without our consent. We may assign our rights to a successor in the event of a merger, acquisition, or sale.
17.5 Notices
We may send notices to the email address associated with your account. You are responsible for keeping your email address current.
18. Changes to These Terms
We may update these Terms from time to time. We will notify you of material changes by email or through the Service at least 30 days before they take effect. Your continued use of the Service after changes become effective constitutes acceptance of the revised Terms.
19. Contact Us
If you have questions about these Terms, please contact us:
Evald Sand MediaAmsterdam
Netherlands
Email: me@evaldsand.com